change gmail profile picture of custom email

How to Change the Gmail Profile Picture of Your Custom Email


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Email communication is a vital tool for any business since it’s an opportunity to connect with the customers personally. And while sending a business email you need to ensure that you are using a custom email with a professional picture.

A profile picture in your custom email represents your authenticity, credibility, and reputation and influences the open rate. But unfortunately, when you send an email from your custom email to Gmail users your email hits the inbox without a picture. 

So, if you are someone looking for a solution to fix this issue then keep reading.

In this blog, we’ll share the easiest way to set the profile picture of your custom email in Gmail regardless of any email hosting and web hosting.

Let’s jump into the solution!

Gmail profile picture requirements

Whether you are a general user or a business owner, your Gmail profile picture will act as an ambassador to the recipient. So, you should want your profile picture to be professional, appealing, and authentic which represents you or your business.

So, before adding or changing the profile picture of your custom email you need to know about the requirements. Following are the requirements you need to meet to change your profile picture-

  • The size of the profile picture should not exceed 5 MB
  • The picture must be 250 x 250 pixels or larger to avoid blurry visual
  • The image format should be JPEG or PNG 
  • Don’t use an incompatible selfie, group photo, or cropped image where your half-hair is hidden
  • Always upload your professional and amicable photo or a professional logo representing your business

12 simple steps to change your Gmail profile picture for a custom email

Email marketing is crucial for any business and a custom email with a professional picture or business logo will increase the chance of open rate and conversion of your transactional or marketing emails.

Remember a missing picture in the custom email means you are losing the opportunity to convert leads into prospects and prospects into paying customers.

Nobody will want this to happen and you end up here looking for a solution to this problem. 

Don’t worry! We got your back. We have shared the easiest steps to change the profile picture for your custom email which will ensure the next time you send an email from a custom email, the email hits the recipient’s inbox with your preferred image.

So, let’s follow these quick steps to change the profile picture of your custom email in Gmail.

Step 1: Go to myaccount.google.com and click on Go to Google Account to log in with the login credentials if you haven’t logged in yet.

change gmail profile picture of custom email - go to google account

Step 2: After successfully logging into your Google account go to Personal info from the left sidebar menu.

change gmail profile picture of custom email - google account personal info

Step 3:  Scroll down until you find Contact info and after discovering it click on Email.

change gmail profile picture of custom email - google account contact info

Step 4: Now scroll down again to discover Alternate emails and click on Add alternate email.

change gmail profile picture of custom email - add alternate email

Step 5: Now a box will appear before your eyes where you need to insert your custom email address. So, write down the custom email address and click on Add. 

change gmail profile picture of custom email - add alternate email

Step 6: Now a new window will appear where you’ll see Google asking for verification of your custom email.

change gmail profile picture of custom email - custom email verification

Step 7: So, go to your custom email inbox and open the verification request email. Then click here to verify the verification request.

change gmail profile picture of custom email - custom email verification email

After clicking on the verification link you’ll be asked to enter your Google account email and password to finish verification.

Step 8: Once you are done with the verification you’ll see that you have successfully added the custom email as an alternate email

change gmail profile picture of custom email - custom email added as alternate email

Step 9: Now go to mail.google.com then go to Settings>See all settings>Accounts and Import and click on Add another email address under Send mail as.

change gmail profile picture of custom email - add another email address in gmail

A pop-up will appear where you need to enter your custom email address and then click on Next Step.

change gmail profile picture of custom email - add another email address you own in Gmail

Step 10: Before proceeding to this step you need to collect the SMTP server address, Port, Username, and Password. Then fill out these boxes-

change gmail profile picture of custom email- add SMTP server credentials

Step 11: Now a confirmation code will be sent to your custom email address. Collect this code and insert it to verify. 

change gmail profile picture of custom email - custom email verification in Gmail setting

After successfully verifying the email address it’ll be added in the Gmail.

Step 12: Now go to myaccount.google.com again and go to Personal info. Now under Basic info, you’ll find the profile picture. Click on it and upload your desired profile picture. In our case, we have used the FluentCRM logo.

change gmail profile picture of custom email - Google account personal info

But remember it’ll take one or two days for your profile picture to be updated. So, we recommend you to wait patiently in that period.

Testing the change

When the wait is over, it’s time to check if the applied change is working or not. So, you need to send an email from your custom email to a Gmail user and see if your email reaches the receiver with your uploaded picture or not.

We have composed an email from our configured email and sent it to a recipient to test if the profile picture of our custom email has changed or not.

Here’s how it looked like inside the recipient’s inbox before the change-

change gmail profile picture of custom email - before applying the changes

Here’s the snapshot from our side after the change-

change gmail profile picture of custom email - custom email with profile picture in gmail

Here’s how it looks inside the recipient’s inbox on the mobile device after the change-

change gmail profile picture of custom email - custom email in recipient's inbox with profile picture

Here’s how it looks when the recipient opens the email-

change gmail profile picture of custom email - custom email with profile picture

So, you can clearly observe the profile picture of the custom email has changed and now it’s hitting the recipient’s inbox with an image.

Configure your custom email with Gmail

Custom email is crucial for any business since it’s proof of your authenticity. And when you add a professional picture with it, it boosts credibility and the open rate of your emails.  

We hope our guidelines will help you to configure the profile picture of your custom email in Gmail and the next time you send an email to Gmail users, it’ll reach them with your chosen pic!

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